WSMLA Board of Directors Meeting January 7, 2001
Meeting called to order at 8:24 a.m.
Members Present: Scott Gormley, Tony Larvie, Mike Corrigan, Dave Wilson, Dave Lehto, Brian Wilczewski, Mary Stack, Dennis Obert, Ken Hall, Patty Tyrell, Vern Fausse, Mike Czarnecki.and Rowdy Ballard
Minutes from the General Membership Meeting were briefly summarized.
Treasurer’s report: Brian Wilczewski stated that not all of the expenses were counted as yet, but that the Herrara auction made $1700.00, and the State auction set a new record with a total over $2,400.00. Mike Czarnecki made a motion to accept the Treasurer’s report. Mike Corrigan 2nd . Motion passed. There was a suggestion to add a gratuity to the breakfast board meeting.
OLD BUSINESS
Committee Reports:
Auction report: Ken Hall - Auction(s) took in over $4,000.00 total, but it took way to long and cut into the Prickly Pair performance time. Board discussed that display table and silent bids may be a better way to conduct a second benefit auction next time.
Traveling Trophy: Patty (long sigh) Tyrell stated, “Got rid of trophies.”
Photo Contest: Dave Lehto had $10 left extra, went well, lots of talent, Dave suggested dry erase chalkboards next year instead of easels.
Convention Report: Mary Stack - Hope it went well, there are still some minor expenses to take care of before leaving. Tony Larvie made a motion to reimburse Tailgunner for hotel room as payment for braiding presentation workshop. Advertising was sent out to 25 newspapers, thanks to Jim Archibald for doing convention advertising (no cost). Registration table - Brian wondered how long is was supposed to be open and was told that it was up to the Treasurer, but if he needed help to just ask. The board complimented Mary on her effort in planning the convention.
Dennis Obert talked about the Game and Fish Fair and stated that he was planning on helping out again this year.
Newsletter: Rowdy Ballard stated that he appreciated doing the newsletter, but that Rosa wants to help and that Rowdy will the editor for the next year. Rowdy requested special letters for non-member renewals and a list of organizations to send a courtesy newsletter. Rowdy requested Board addresses and a signup sheet was passed around. Rowdy said that some membership numbers were not on some addresses. Two years before a member can loose original number. Number around logo, honorary life member. Discussion to continue free memberships or not? It was decided to not sell life memberships anymore. Write letters to original members at original addresses to notify of life membership status.
Election of Officers: A motion was made by some sick individual to reinstate the officers as a whole. Seconds flew from everywhere and my head is still spinning from trying to figure out how the train hit so fast and then disappeared. Therefore, there were no nominations or voting for officers. This was by far the biggest railroad job in the history of the Board of Directors, and I really do not know who made the motion or the seconds, only that there was no escape.
Concerning acquiring 501c status: It was stated that when John Bosch and Jim Archibald pursued 501c status it was rejected after 14 months. Brian Wilczewski said he would still like to pursue.
NEW BUSINESS
Discussion on State Shoot guidelines: Need for publishing shoot results, posting re-entry scores, and prompt posting of all scores during shoot. Should a State Shoot Guidelines Committee be established. Volunteers for State Shoot guideline committee - Vern Fausse, Dennis Obert, and Bryon Youngberg. Ken Stack stated that a standard colored stamp for yardage was needed for some targets such as the 6-bull target which has two sizes of center black rings. The Guidelines Committee will check into this and rewrite book if needed. Guidelines will be sent out to board for final approval.
Since the bylaws require three meetings a year, and the Memorial Shoot and State Shoot occur on the same weekend this year, a third meeting date is needed. It was decided that the three Board meeting dates would be the State Convention, Memorial State Shoot and the Bighorn Basin Annual shoot. Mary Stack made a motion to approve these dates, Patty Tyrell 2nd . Motion passed unanimously.
Dave Lehto stated that we need to add the sentence “Not for auction item use.” to the Trader Bucks. Board agreed.
Committee Assignments: No changes, but additional help was assigned as follows:
Mike and Alice Czarnecki will help Dave Lehto with the Photo Contest next year.
Vern Fausse and Ken Hall will assist Mary Stack with Convention Committee.
Brian Wilczewski stated that the Holiday Inn had expressed that there was a pet control problem this year. Brian stated that we will need to enforce a leash law in the Holidome for next year. Notification will be published in the newsletter as well as letting Stacy know that we will take care of the problem next year.
Entertainment: Prickly Pair normally gets $1500, but with some added expenses will do convention for $700 + room + dinner. Dave Lehto made a motion to approve the entertainment cost increase. Tony Larvie 2nd. Motion passed. Dennis Obert volunteered to check on options if Prickly Pair became too expensive or was unavailable for future conventions.
Mike Corrigan made a motion to donate $200 to the 4-H Muzzleloading Shooting program again. Dennis Obert 2nd. Motion Passed. Unanimously.
Publish request for help letter from Bryan Youngberg in Newsletter.
Since, there will be no Board Meeting before the State Shoot, Travis Bennett’s request for $500.00 to put on the 2001 WSMLA State Sanctioned Shoot was approved. Travis was also going to advertise in the newsletter, asking the membership for prize donations.
Dave Lehto made a motion to adjourn the meeting. Mike Corrigan 2nd
Meeting adjourned at 9:59 a.m.