Board of Director’s Meeting                                                             January 9, 1998

Meeting called to order at 7:35 p.m.

Members present were: Tony Larvie, Mike Corrigan, Dave Wilson, Scott Gormley, Patty Tyrell, Bryan Youngberg, Brian Wilczewski, Mary Stack, Dennis Obert, Dave Lehto, & Mike Cash.

Charlie Stickney arrived at 8:38 p.m.

Minutes: Dispensed with reading of minutes which were published in the February Newsletter.

Treasurer’s Report: See Attached.

FIRST ORDER OF BUSINESS: CONVENTION BIDS

Sheridan Holiday Inn Presentation (Cindy Dean) See Attached Folder

              Highlights: $46/night (5 people), 1 free room per 25, waved $93 room setup fee,

                            2 entree banquet rates ($12.00 - $4.00 WSMLA), $17.00/32 cup Coffee,

                            Keg donation?, Have to check with Management

Casper Holiday Inn Presentation (Stacy Lorenzen)

              Highlights: $47/night (Flat rate), 1 free room per 20 (suite), No room setup charges

                            2 entree banquet rates $13.00 - $4.00 WSMLA), Coffee $35.00/50cup Urn 1 free/5

                            Free Keg for Auction

Considerable discussion on Sheridan’s very attractive offer. Will bring up to membership for vote at General Meeting, final decision by board decision on Sunday morning at board meeting. 

Board Recommendation based on an informal vote by Board (7 in favor of Sheridan, 3 for Casper): Convention would be held in Sheridan Next Year if membership approves. Brian Wilczewski will present the Pro side of the move and Mike Corrigan will present the Con side to the membership. Board would of course go with the membership vote.

Meeting adjourned at 9:05 p.m.

Meeting reconvened at 9:11 p.m.

OLD BUSINESS:

     Scott finished the treasurers report. Scott will close out the safety deposit box as it has been deemed unnecessary (normally used for holding CDs and medallions). Brian Wilczewski made a motion to close the safety deposit box, Charlie Stickney seconded. Motion passed unanimously.

     Mike Cash wondered how many people would be needed to attend convention to break even. Bryan Youngberg explained the dinner is the difference and that it depends on the guarantee, so it is a little hard to anticipate and may be adjustable. Probably wouldn’t make much of a difference in State funds if convention was poorly attended. There would be a lot of problems to work out in Sheridan and considerable effort would need to be made to iron out the details. No one on the board from Sheridan to act as Convention Chairperson, nor many people from Casper currently attending Convention to deal with local accommodations.

     Mary Stack summarized the past minutes from the State Shoot Board of Director’s meeting. Business included at the State Shoot meeting: BLM rules, Gun Safety, mailbox, convention room costs (bids), thank you from 4-H, breakfast for Sunday board meeting. Copies of January Board minutes were handed out to Directors. 1997 Minutes approved. No minutes from brief Riverton board meeting.

NEW BUSINESS:

Tony presented the 4-H donation letters from youth winners and a supposed hoax letter from Sara Thumbsucker for the Save the Coyote Association (to be placed in newsletter). The letter from Ms Thumbsucker , a self proclaimed New Yorker was post marked Casper, WY.

Committee Reports:

              Photo Contest - Dave Lehto proposed a dollar amount prize to winners. Rules same as last year, but money instead of ribbons. $5 - 3rd, $10 - 2nd, $15 for 1st (Trader Bucks totaling $145.00) Motion made by Scott Gormley, Brian Wilczewski seconded, passed unanimously. Up to the entrants for donating as auction item, no 50% split on donated photos.

              Auction - Mike Corrigan - Convention Chairman: Silent auction on higher dollar items or photos. Board would select items. Limit auction to thirty lots to speed up auction. Silent auction closed at 7:30 p.m. or close times while auction goes on. Need Auction Committee to set up auction items. Mike would like to see 3 or four members on convention committee, instead of just one. Auction and Convention committee tabled until Sunday. Tony Larvie, Dave Wilson and Marlin will deal with situation this year..

              Desperately need to give Marlin Atkins a gift for his auctioneering services. He has declined all forms of payment thus far offered and only a gift could relieve the board’s guilt. Board decided to have Dave Wilson get together with Travis Bennett and find something for Marlin. Motion made by Bryan Youngberg and seconded by Brian Wilczewski to spend up to $150.00 for a gift for Marlin.

Mike Corrigan asked about the $2.00 Convention Fee. Why? It was guessed that it was to cover coffee and that the State Association did not need the extra fee anymore. Dave Lehto made a motion to remove the fee for next year, Bryan Youngberg seconded. $2.00 Convention fee removal was passed.

The question came up as to whether the State association would help individual clubs put on Shoots or Rendezvous. The Board’s previous decision was to not get involved in local sponsored events, but would assist in State sanctioned Shoots only. Mike Cash mentioned that a club can pay dues same as an individual for State participation and could bid for State Shoot. It was also clarified that any club can make announcements concerning their event during the general meeting scheduling forum, with a limit of five minutes per announcement for individual presentations.

              Newsletter Committee (Bryan Youngberg) FYI: 20 pages versus 28 saves half the postage, ($1.30 per copy, postage, collation, setup etc., $1.05 if under 20 pages). Next Newsletter Editor might want to watch the page limits to keep the newsletter under $1250.00 budget. Need to publish the State Association Policies (Trinidad Herrara) in February issue. Mike Cash made an informal offer to do newsletter if elected to board in 1998, a considerable statement since it is the worst and most thankless job of the board.

              Video Committee - Charlie Stickney stated a few videos were still out, but should be returned by Convention end.

              Traveling Trophy - Patty Tyrell gave an accounting of the Traveling Trophy with considerable skepticism about it breaking even. Scott thought it did, but some accounting still to do.

              Scott Gormley returned to presenting the Treasurer’s report (Convention Presentations interrupted original presentation). Scott decided to both post and read the report for the membership.

              Dave Wilson asked about a decision on the 4-H donation and board decided to postpone a decision until Sunday. Dave will make a formal plea at that time.

Motion to adjourn made by Mike Corrigan, Mary Stack a desperate second. No vote, general accolade. meeting adjourned at 10:11 p.m. Minutes approved by membership 1/9/98 at the General Meeting.