Board of Director's Meeting July 24th, 1993
Meeting called to order at 7:38 p.m.
Roll Call: Present were Doc Bob Eveland, Dave Tyrell, Dave Wilson, Rick Conwell, Judy Corkill, Roger Roebling, Mike Cash, Velma Harlow, Bryan Youngberg, Tony Larvie and Reggie Pierce. Absent were Jeff Walker and Hank Donaldson.
The reading of the minutes from the May 29th meeting were dismissed.
Bryan Youngberg made a motion on photo categories to have four categories and three entries per person. Rick Conwell seconded approval of motion. Motion carried with none opposed.
Treasurer's Report (12/31/92 through 6/30/93)
Item Income Expenses
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Dues 1750.00
Convention 590.00(1) 995.00(2)
Decals 250.00 316.82
Traveling Trophy 124.00 355.03
Postal Match 125.00 130.24
Advertising 21.00
Misc. Receipts 25.54
Newsletter 1437.33(3)
Insurance 540.00
State Aggregate Awards 291.23
Misc. - NRA Charter, Videos 223.33
Postage & Office Expense 175.87
Corporation Tax 13.00
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SUBTOTALS 2885.54 4477.85
(1) Registration 350.00, Trade Tables 200.00, Medallions 40.00
(2) Band 400.00, Mileage 204.80, Coffee 290.20
(3) Bulk Mail Permit 75.00, 1 Prior Year Issue@ 191.00, Misc Copy & Postage Return Charges
Financial Summary:
General Fund Balance, 12/31/92: 3293.63
Gross Receipts to 6/30/93: 2885.54
Less Disbursements, 1/1/93 thru 6/30/93: <4477.85>
General Fund Balance, as of 6/30/93: 1701.32
Auction Fund Balance: 325.75
Discussion of Treasurer's report: Highest cost is the newsletter. Next most expensive is the Convention. Doc Bob Eveland talked about making the Convention pay for itself. A hundred dollar error in Convention expenses was noted. Convention expense corrected to $895.00 for a $305.00 deficeit. The $290.00 charge for coffee seemed outrageously high. Bryan Youngberg suggested a donation cup by each coffee pot. Mike Cash suggested notifying the membership of the coffee problem in the newsletter. Doc Bob mentioned limiting the time frame that coffee was available. People who drink coffee will be able to donate to cover cost. Signs by coffee dispensers explaining the situation to encourage donations.
Proposed 1994 coffee schedule: Friday) 2 - 50 cup pots
Saturday 7:30 a.m.) 2 - 50 cup & 1 - 25 cup pot
Oak Room 8:45 a.m.) 2 - 50 cup & 1 - 25 cup pot
(50 cup pot cost $18.50 in 1993, estimate of 1994 costs as per schedule $129.50).
Doc Bob Eveland summed up: Notify members about last year and hope coffee drinkers contribute.
Decals: 10 board members paid prior to meeting, Judy Corkill's check got lost in the mail so she wrote another. Dave Wilson paid at meeting. This accounted for all twelve board members.
Bryan motioned to accept the Treasurer's report. Dave Tyrell seconded. Motion carried unanimously.
OLD BUSINESS
Insurance: WSMLA covered by NMLRA because of State Shoot. Rick Conwell tried to get board as additional insured on BB policy, but we didn't fit NRA definition of a shooting club because of the lack of a permanent shooting range. Mike Cash checked on private carriers, but ended up with NMLRA for $500,000 coverage. There were no other responses and Rick assured that we were covered for the State Shoot. Dave Tyrell mentioned the Limited Liability Clause for a non-profit organization. In the State of Wyoming if you sit on the Board of Directors for a Non-profit organization there is a limit to liability (Good Samaritan Rule). It was mentioned that there is another company advertising insurance company in Muzzle Blasts. Rick Conwell will pursue contacting and checking out coverage. If WSMLA had a permanent shooting site NRA coverage would be $20 less for twice the coverage (One Million). Issue was tabled until January meeting.
Discussion insued to try and make convention pay for itself. Discussion ended and tabled until New Business.
Awards and Trophys: Dave Tyrell stated that the medallions were expensive. Twenty-seven people had qualified with only $185.00 taken in. Dave suggested that we scale the trophy back. Roger Roebling suggested a bigger medallion than qualifying medals instead of a trophy. A suggestion to change the target was made. Dave Tyrell and Roger Roebling volunteered to look into the program costs and merits of changing the target. They will report at the January meeting. Postal Match had $130.00 in expenses with $125.00 taken in. State membership up one from last year at 215.
Photo Contest: Roger Roebling and Tony Larvie originally wanted one entry per category (membership only) with 3 categories: Wildlife, Shooting and Camp Life. A Black & White category was added as a fourth entry with no stipulation as to subject matter. Photo format would be 8x10 Matted. Ribbons and half of the entry fees would go to the winners and half to the State organization or that there would be no entry fee and ribbons only would be awarded. Roger Roebling mentioned getting a two year supply of ribbons for a quantity discount. Roger will check into pricing. General membership will vote on winners. Entries to be posted by Membership numbers. Name and address on back.
Range Officer Training Program: Kent Michner and NMLRA can't help due to distance. Biggest difference with current range procedures is that once range is closed, all rifles are put up. (Can't clean rifle or anything). There is also a liability problem if State Association trains range officers. Catch-22, since State Association needs to train range officers to keep insurance costs down. Rules book supplied to Dave Tyrell is of good quality. Doc Bob Eveland will send copies of book to Board Members for perusal before January meeting. Board needs to look at WSMLA certifying range officers. Question: Are Board members covered if they act as trainers? Rick Conwell will check whether insurance may require the submittance of some form of written program.
NEW BUSINESS
WSMLA Monetary Problems: Mike Cash felt that the membership should be informed of State Association budgetary problems and cost overruns. Ideas suggested to cut number of newsletters sent per year, coffee donations, increase membership dues, convention fees. Discussion on auction: quality of items has decreased, some form of fund raiser is needed since additional memberships cost money in the form of additional newsletters, need to beef up auction. Would like to keep convention costs down so that attendance remains high. A suggestion to raise membership fee to $15.00 to cover newsletter. Non-membership newsletter at half price? Less fancy newsletter won't save costs. Club flyers raise cost. Promote auction and divert proceeds to general fund. Inform membership of high newsletter costs. Contingency fund: No specifics on how to be used. Tony Larvie made a motion that the money from the auction go to the general fund to help support the State Association and rebuild fund. Mike Cash seconded motion. Motion carried unanimously. Mike Cash will noitfy membership via newsletter that this is what will be done with auction proceeds. Discussion of funding problems tabled until January Meeting.
Roger Roebling made a motion that "It's getting dark." No second.
Roger Roebling made a motion to adjourn. Several seconds. Motion carried and meeting was adjourned at 9:05 p.m.
Respectfully submitted,
David W. Wilson, WSMLA Secretary